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I-9 Form 2022 Printable & Fillable PDF – The I-9 Form, or Employment Eligibility Verification, is an essential part of the hiring process in the United States. Ensuring that employees are legally authorized to work in the country is not only required by law but also helps to maintain a fair and competitive job market. Both employers and employees play a vital role in the completion of the I-9 Form. This comprehensive guide will walk you through the entire process, from understanding the purpose and history of the I-9 Form to providing detailed instructions on how to complete it correctly.
Historical Background
The I-9 Form was introduced as a result of the Immigration Reform and Control Act (IRCA) of 1986. The Act was passed to address concerns about illegal immigration and its impact on the U.S. labor market. Since its introduction, the I-9 Form has undergone several revisions to keep up with changes in immigration laws and regulations.
The Purpose of the I-9 Form 2022
The primary goal of the I-9 Form 2022 is to verify the identity and employment authorization of every individual hired for employment in the United States. This process helps employers maintain a legal workforce and ensures that all workers have the necessary permissions to work in the country. The I-9 Form is crucial in preventing unauthorized employment, which can lead to exploitation, unfair labor practices, and negative impacts on the job market.
Eligibility Categories
There are four main categories of individuals who are eligible for employment in the United States:
- U.S. citizens: Individuals born in the United States, including the District of Columbia, Puerto Rico, Guam, the U.S. Virgin Islands, and the Northern Mariana Islands, as well as naturalized citizens.
- Noncitizen nationals: Individuals born in American Samoa or Swains Island, who are not U.S. citizens but are considered nationals.
- Lawful permanent residents: Individuals who hold a valid Green Card, which allows them to live and work permanently in the United States.
- Aliens authorized to work: Individuals who have been granted permission to work temporarily in the United States, such as those with work visas, asylum or refugee status, or other temporary work authorizations.
Completing the I-9 Form 2022: Step-by-Step Guide
The I-9 Form 2022 consists of three sections that must be completed by both the employee and the employer.
Section 1: Employee Information and Attestation
The employee must complete Section 1 no later than their first day of employment. In this section, the employee provides their personal information, including name, address, date of birth, and Social Security number (if applicable). They must also choose one of the four eligibility categories mentioned earlier and sign the form, attesting to the truthfulness of the information provided.
Section 2: Employer Review and Verification
The employer is responsible for completing Section 2 within three business days of the employee’s first day of work. In this section, the employer must review the documents provided by the employee to verify their identity and employment authorization. The employer must record the document title, issuing authority, document number, and expiration date (if applicable) for each document presented.
Section 3: Reverification and Rehires
If an employee’s work authorization expires, the employer must complete Section 3 to reverify the employee’s continued eligibility to work in the United States. Additionally, Section 3 must be completed if an employee is rehired within three years of the original I-9 Form completion date. In either case, the employer must review new documents presented by the employee and record the necessary information.
Acceptable Documents for Verification
When completing the I-9 Form, employees must present original documents that prove their identity and employment authorization. The documents are divided into three lists:
List A: Establishing both identity and employment authorization
These documents provide proof of both the employee’s identity and authorization to work in the United States. Examples include a U.S. passport, a Permanent Resident Card (Green Card), or an Employment Authorization Document (EAD).
List B: Establishing identity only
These documents only verify the employee’s identity and must be accompanied by a List C document to prove employment authorization. Examples include a state-issued driver’s license, a federal or state-issued ID card, or a school ID with a photograph.
List C: Establishing employment authorization only
These documents only verify the employee’s employment authorization and must be accompanied by a List B document to prove identity. Examples include a Social Security card, a birth certificate, or a Certificate of U.S. Citizenship.
Employers must accept any valid document or combination of documents from Lists A, B, and C that the employee presents, as long as they reasonably appear to be genuine and relate to the person presenting them.
I-9 Form 2022 Printable & Fillable PDF
Download & Print Here: I-9 Form 2022 [.PDF]